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Built for UK bike shops & mobile bike mechanics

The workshop diary that texts customers when it's ready.

MechanoMan books the bike in by frame number, runs the safety check, tracks the work and parts on the stand, and messages the customer the moment it's done. Quotes with deposits, invoices and chasing included — on your phone, even in a basement workshop with no signal.

Start your 14-day free trial See how it works
  • Every bike's history by frame number
  • Works offline at the stand
  • Cancel anytime
Trek Domane — Full service
J. Patel · ready to collect · £120.00
Ready
Text: "Your bike's ready to collect"
Sent to J. Patel · 14:12 · with pay link
Sent
Specialized Sirrus — Puncture fix
Booked Thu 09:00 · Sam · awaiting tyre
Waiting
Offline — 2 changes will sync automatically
GDPR-ready (UK / EU) Role-based access Stripe-secured payments Works offline iOS, Android & web Branded customer portal
Everything in one place

One app for the whole workshop — not a diary and four others

Paper job tags, a booking diary, a parts spreadsheet, a messaging app and an invoicing tool. MechanoMan replaces the lot, from the bike arriving to the customer collecting it.

Booking & quotes

Log the customer and the bike by frame number, price the work and send a PDF quote. Customers approve online and pay a deposit if you ask for one — and it books straight in.

Service jobs with a step list

Build jobs from reusable templates — "Basic Service", "Full Service", "Puncture Fix", "Drivetrain Replacement", "Wheel Rebuild", "Tubeless Conversion". Each becomes an editable step list on the stand, assigned to the right technician, with the bike's history a tap away.

Bike safety check

Tyres and pressures, pads, levers and cables, chain wear, cassette, indexing, wheel true, headset and bottom bracket play. A tick-list run on every bike, saved to its history — and the findings become the quote for the extra work.

Parts & inventory

Tubes, chains, cassettes, sealant — log parts against a job, track stock automatically, and get low-stock alerts before the workshop runs dry mid-season.

Invoices & card payments

One tap from a finished job to a clean A4 invoice with your header, VAT and totals. Customers pay by card through a secure Stripe link straight into your bank, or you record cash or a bank transfer — it all reconciles to the invoice.

Service history & annual plans

Every completed job is written to the bike's history by frame number — what was done, when, with which parts. Put a customer on an annual service plan and MechanoMan raises the re-book when it falls due, and reminds them if they've opted in.

"Your bike's ready" — sent for you

Mark the job complete and the customer gets an email and a text that it's ready to collect, with the invoice and a pay link. Appointment reminders go out the day before. Overdue balances are chased automatically, never the same reminder twice.

Reports & analytics

Takings this month, outstanding balances, bikes in the workshop, quote win-rate and a technician leaderboard — all on a single dashboard, so you know how the season's going without adding it up.

Offline-first workshop app

Basement workshop, tin-roofed unit, event paddock. Update jobs, log time and record parts with no signal — changes apply instantly and sync the moment you're back online, even after closing the app.

Push notifications

Technicians are pinged the moment a bike is booked to them. Owners and managers are notified when a customer approves a quote or an invoice is paid. No more checking in.

GDPR & data control

Record consent, export everything you hold on a customer, and erase personal data on request while keeping the financial records the law requires you to keep.

HMRC Making Tax Digital Add-on

File your VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from your books — digitally linked, no re-keying. An optional add-on, bundled into the Multi-shop plan.

Tool & asset register Add-on

Keep a register of your workshop tools and demo fleet — assignments, service history and maintenance-due alerts. Staff check kit in and out right on the app. An optional add-on.

From booked in to collected

The whole service, start to finish

MechanoMan mirrors how a bike workshop actually runs — each step flows into the next, with nothing re-typed and nobody ringing to ask.

01

Book in

Customer, bike and frame number — at the counter or from your online booking page.

02

Check

Run the safety check. Findings become the quote — approved online, deposit taken.

03

Work

Step list on the stand, parts and time logged as you go.

04

Ready

Mark it complete — the customer's texted, invoice attached.

05

Collected & paid

Card at the counter or by link. Late? Chased for you.

Straight from the app

Real screens, not mock-ups

Captured from a live workshop — exactly what your technicians see on the stand, and what your customers see in their portal.

MechanoMan jobs list for a bike shop: a puncture repair scheduled for next week, a full service on a Trek Domane in progress today, and a completed cassette and chain replacement
The workshop diary — every bike booked in, with its status at a glance.
The bike safety check on a job: tyres, brake pads, levers and cables, chain wear, cassette, gear indexing, wheel true and headset, each graded OK, Advise or Urgent — front pads on Advise, chain wear Urgent
The safety check on every bike — graded, saved to its history, and the findings become the quote.
The customer portal branded as Spoke & Sprocket: the customer's Cannondale Topstone listed by frame number with its service-due date and service history showing the cassette and chain replacement
What your customer sees — their bikes by frame number, service history and invoices, under your brand.
Built for the workshop, not the desk

Works where you work — even with no signal

Basement workshops, tin-roofed units, event paddocks, roadside callouts. MechanoMan is offline-first, so your technicians never get blocked mid-service.

  • Read the day's bookings, step lists and the bike's history straight from the device cache.
  • Tick off steps, log time and record parts — changes apply instantly.
  • Queued work syncs automatically when signal returns — even after a restart.
Full service, Trek Domane — Job #318 Offline
Safety check (M-check)Done
Cable & housing replacementIn progress
Parts logged3
Time on job1h 45m
2 changes queued — will sync automatically
Owners, managers & technicians

Everyone sees exactly what they should

Role-based access keeps the books with the boss and the bikes with the team. Technicians only see the jobs booked to them — no customer lists, no pricing, no invoices.

  • Built-in owner, manager and technician roles — plus custom roles you define.
  • Field-level permissions: control who can rebook, reassign or re-price.
  • Change the rules at any time — no developer, no redeploy.
Access by role
CapabilityOwnerMgrTech
Customers, bikes & quotes✓✓—
Service jobs & checks✓✓Assigned
Invoices & chasing✓✓—
Staff management✓✓—
GDPR erasure✓——
No more "is it ready yet?"

Customers told the moment it's done

The phone stops ringing. Mark a job complete and MechanoMan emails and texts the customer that their bike's ready to collect, with the invoice and a pay-by-card link. Anything left unpaid is chased for you — politely, persistently, never twice.

  • "Ready to collect" by email and text the moment you mark it complete — with the customer's opt-in.
  • Appointment reminders the day before a booked-in service, so the bike actually turns up.
  • A pay-by-card link in every message, so settling up is one tap — before they've even walked in.
  • Overdue? Three escalating reminders, each logged so nobody is double-chased.
Sent today Automatic
Ready to collect · Trek Domane, J. PatelSMS + email 14:12
Reminder · service tomorrow 09:00, SirrusSent 17:00
Invoice INV-0039 · 7 days overdueReminder 2 of 3
Annual service due · Cannondale TopstoneRe-book raised
Your customers, self-served

Give your customers their own portal

Every customer gets a private portal to approve quotes, follow their bike's service, see its full history, pay invoices and book the next one — on your own web address, in your own colours. A shop that looks a size bigger.

  • Approve or decline quotes with one tap — you're notified the moment they decide.
  • Follow the service step-by-step, see the bike's full history, download invoices.
  • Pay the outstanding balance online by card — or see your bank-transfer details when card payments aren't set up.
  • Book a service from your real workshop availability — it lands in the diary for you to confirm.
  • Sign in with a one-tap magic link — no passwords, no accounts for them to manage.
  • Your logo, your colours, your own domain (portal.yourbikeshop.co.uk) — your brand front and centre.
Spoke & Sprocket portal.spokeandsprocket.co.uk
Full service, Trek Domane — Job #3182 of 3 done
Invoice INV-0042 · due 21 Jun£120.00
Invoice INV-0039 · paid£64.00
Live on portal.spokeandsprocket.co.uk
1 app
iOS, Android & web — one login
14-day
free trial, no commitment
12-point
safety check, saved to every bike's history
£ GBP
VAT-aware, UK-first
Made to grow with you

Whether it's one stand or three shops

MechanoMan scales from a solo mechanic to a multi-shop business — same app, more seats.

Independent bike shops

A bench, a diary and a queue of bikes along the wall. MechanoMan runs the diary so the day runs itself.

  • Book in at the counter, or let customers book online from your real availability.
  • Every bike's history by frame number — what was done, when, with which parts.
  • Customers texted when it's ready — no more calls to the shop.
  • Deposits on big jobs, card at the counter, balances chased for you.

Mobile bike mechanics

Callouts across town and no shop to hide the admin in. MechanoMan runs it from your phone between jobs.

  • One tap re-orders the day's callouts into the shortest drive, with time estimates per stop.
  • Quote on the doorstep, take a deposit, invoice when it's done.
  • Works offline in car parks and event paddocks — syncs when you're back in signal.
  • Branded quotes, invoices and a customer portal — look bigger than one person.
Simple, honest pricing

Pricing that scales with your team

Every plan includes the everyday toolkit for running the workshop. Plans differ by how many technicians are on the team — and larger plans bundle in specialist add-ons. Start with a 14-day free trial: card on file, cancel any time before it ends and you won't be charged.

Solo £19 /mo + VAT Start free trial ShopPopular £49 /mo + VAT Start free trial Multi-shop £99 /mo + VAT Start free trial
Your team
Staff seats1Up to 5Up to 15
SupportEmailEmailPriority
The everyday toolkit — in every plan
Bookings, quotes & deposits
Service jobs, safety checks & bike history
Invoices & online card payments (Stripe)
"Ready to collect" texts & automatic chasing
Offline-first workshop app (iOS, Android, web)
Roles, custom roles & field-level permissions
Reports, technician leaderboard & push alerts
Parts stock & low-stock alerts
GDPR export, erasure & consent tools
Branded customer portal (magic-link sign-in)
Add-ons — bundled on bigger plans, or add to any plan
White-label customer portal+£9/moIncludedIncluded
Your own landing page+£5/moIncludedIncluded
HMRC Making Tax Digital+£12/mo+£12/moIncluded
Tool & asset register+£7/mo+£7/moIncluded

More than 15 seats? Talk to us.

The add-ons

Specialist extras for the businesses that need them — bundled into the bigger plans above, or added to any plan on its own.

White-label customer portal

Remove "Powered by MechanoMan" and serve the portal on your own domain, logo and colours — your brand end to end.

HMRC Making Tax Digital

File VAT returns and Self Assessment (ITSA) quarterly updates to HMRC straight from your books — no re-keying, digitally linked.

Tool & asset register

Track your workshop tools and demo fleet — assignments, service history and maintenance-due alerts. Staff check kit in and out on the app.

Your own landing page

A branded public web page for your business on your own domain — send enquiries straight into MechanoMan.

Already a subscriber? Manage your billing →
Prices are illustrative for this showcase. You start a workspace from the MechanoMan app, which collects your card and begins the trial securely via Stripe.

Good questions

Frequently asked

How does the free trial work?

When you create a workspace you enter your card details securely through Stripe and your 14-day free trial begins. You won't be charged until the trial ends, and you can cancel any time before then from the billing portal — no charge, no questions.

Do my technicians need their own accounts?

Yes — each team member gets their own login with a role (owner, manager or technician, or a custom role you create). Technicians only see the jobs assigned to them, keeping customer and financial data private.

What happens if the workshop has no signal?

Nothing stops. The app is offline-first: you can read the day's bookings and keep working — ticking off steps, logging time and recording parts. Your changes are saved on the device and sync automatically when you're back online, even if you closed the app in between. The "ready to collect" message goes out as soon as the completion syncs.

How do customers pay me?

You can send a secure card payment link powered by Stripe, or record a cash or bank-transfer payment manually. Connect your own Stripe account and card payments go directly to you — you're the merchant of record, paid straight into your bank. Either way it reconciles against the invoice, and everyone with the right role is notified when it's paid in full.

Do my customers get anything online?

Yes — every customer gets a private portal, on your own web address and in your branding, where they can follow their bike's service, see its full history, view invoices and payment history, download the PDF and pay the balance by card. They sign in with a secure magic link sent to their email — no password to set up — and that link is included in every invoice and reminder you send. You can point it at your own domain (e.g. portal.yourbikeshop.co.uk) with your logo and colours, so it feels like part of your business.

Is my data safe and GDPR-compliant?

MechanoMan is built GDPR-first for the UK and EU. Each business's data lives in its own isolated database. We record consent, let you export everything held on a customer, and support right-to-erasure — anonymising personal data while keeping the financial records you're legally required to retain.

Can I file my VAT and tax through it?

Yes, with the HMRC Making Tax Digital add-on. Connect your Government Gateway account and file VAT returns and Self Assessment (ITSA) quarterly updates straight to HMRC from the figures already in MechanoMan — digitally linked, with no spreadsheets to re-key. It's an optional add-on, and it's bundled into the Multi-shop plan.

Can I keep track of my tools and equipment?

Yes, with the tool & asset register add-on. Keep a register of your workshop tools and demo fleet with service history and maintenance-due alerts, and let staff check kit in and out from the app so you always know who has what. It's an optional add-on you can add to any plan.

Which devices does it run on?

One codebase, everywhere: iPhone, Android and any web browser. Sign in once and pick up where you left off on any device.

Ready to bin the paper job tags?

Start your 14-day free trial today. Set up your workshop in minutes and book the first bike in before lunch.

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